SSA Workshop – Approaches to the Digitization of Archival Collections: A Hybrid Mode

SSA Workshop – Approaches to the Digitization of Archival Collections: A Hybrid Mode

The Society of Southwest Archivists will be hosting a workshop in-person and online on Approaches to the Digitization of Archival Collections: A Hybrid Model.

Information and Registration Link


Title: Approaches to the Digitization of Archival Collections: A Hybrid Model

When: 26 Apr 2023 9:00 AM, MDT

Where: Albuquerque, NM


The substantial benefits of digitizing cultural heritage collections have been widely recognized by academia and memory institutions. The benefits, however, are not without challenges that may discourage professionals from beginning digitization projects.

The purpose of this full day hybrid workshop is to inspire archivists and librarians to undertake digitization projects and contribute unique digital resources to the global information system. The workshop will be conducted by Mexico State University Library faculty and staff who have extensive experience with digitization, digital collections, and acquiring federal grant funding, including a National Endowment for the Humanities award.

The workshop is intended for cultural heritage professionals who may be considering a digitization project. It is designed to provide useful conceptual and practical information about each stage of the process to a beginner audience.

Our learning objectives include the following:

  • Participants will gain a clear understanding of the digitization process and its different stages, starting with project planning and ending with a published digital collection.
  • Attendees will become familiar with different grant opportunities supporting cultural heritage collections.
  • Participants will become aware of various standards guiding digitization projects.
  • Participants will also have hands-on practice with creating metadata for various formats.
  • Attendees will develop customized digitization toolkits with tips and resources on creating culturally inclusive and diverse collections.

Our presentation will cover the steps from project planning, applying for funding, assessing, prioritizing, and creating collection inventories, implementing scanning and metadata standards, obtaining equipment, configuring workspaces, recruiting and training of staff, designing workflows to establishing quality control measures.

Each stage of the digitization process discussed during the workshop will include an interactive component, such as creating lists of potential stakeholders at one’s institution, discussing pros and cons of undertaking a digitization project, defining goals, identifying funding sources, selecting appropriate standards, and developing a workflow. Participants will be working on their customized toolkits that will contain guidelines, lists of resources, and worksheets. In addition to developing a digitization folder, attendees will learn the importance of quality scanning and will also create metadata for different formats, including pictorial works and texts.

By the end of the workshop participants will have gained the necessary tools and knowledge to take on any digitization project with confidence.


Hotel Albuquerque
800 Rio Grande Boulevard
Albuquerque, NM 87104

Date: Wednesday, April 26, 2023

Time: 10:00 a.m. to 5:00 p.m.; presenters will be available at 9:00 a.m. for pre-workshop consultations

Cost: Donation-based workshop, $0-$70

Capacity: 30 in-person participants; 30 virtual participants

Required Knowledge and/or Equipment: No prior knowledge or skills required.  Attendees are asked to bring a laptop.

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